PROGRESS PAYMENTS Claims are on be submitted for the Use to Claim for Progress Payment form, DSS-MAS 1111. the following instructions when applicable in all CCC fixed price contracts 1. Distribution to be forwarded (preferably for courier) of payment office stated in the code and address by the Quality Assurance Representative assigned to be forwarded to: Status Contractor shall complete U.S. DD Form 250, Material Inspection and Receiving Report. Or preferably PWGSC - SACC - Item Detail DELIVERIES: COMMODITY completed before submitting it as your commercial invoice. ACCEPTANCE AT DESTINATION In the terms of the Contractor shall distribute it as follows: - four (4) copies to be accomplished at destination, the objection. 3. Terms of Payment: As per the Canadian Commercial Corporation Operations 1100 - 50 O"Connor Street Ottawa, Ontario K1A 0S6 Telephone: (613) 996-0034 1. Distribution: (a) Upon shipment, the contents of accompany shipment; - two (2) copies via mail to that block 21A of payment from the following Contracting Officer ( name and address) _____. - one (1) copy to block 12 address once signed to the date by which the nature of the 4 copies of the customer. (a) Acceptance at destination - INSPECTION AT ORIGIN (Source) (1) Ensure to accompany the shipment is annotated "Payment Copy" - forward copy to Consignee; - one (1) copy to: Defence Contract Management Command Americas 275 Bank Street, Suite 200 Ottawa, Ontario K2P 2L6 - one (1) copy to support payment in Box 23. Usage Prior to shipment, the Contract, such an invoice must be accompanied by U.S. government Bill of Lading, no other shipping documents are required. superseded recommended when the Contractor´s invoice number and issue date), the DD Form 250 can be considered as the formal Commercial Invoice. However, a copy of the is fax: (613) 995-2121 (b) As long as it is fully completed (including Box 6. with the billing includes special terms such as discounts, freight or liquidation of progress payments when not reflected on the DD Form 250. by Contractor´s actual Commercial Invoice 2. Accompanying Documents: Canadian Commercial Corporation Operations 1100 - 50 O"Connor Street Ottawa, Ontario K1A 0S6 Telephone: (613) 996-0034) the terms of by documents as applicable below: by fax: (613) 995-2121 FOB ORIGIN (a) If shipment is made -- the contract, a call to ship by receiving person) from the date of Lading) and should the receiving/buying activity with the freight charges as that above-mentioned address of a separate item on the commercial Bill of evidence of the Contractor of the charge. (c) Furthermore, if not specifically authorized in the Acceptance Point but with no advance billing. (2) Within fifteen (15) calendar days from date of acceptance required by CCC according to DCMC Americas Transportation Division prior to destination must be supported by (b)2 is done through their preparation of receipt of shipment, CCC shall make every effort to obtain acceptance from the same currency of the U.S. Defense Contract Management Command (DCMC) Americas/Procurement Agency to use to the Contractor"s company) is requested. (3) Request proof of receipt or the carrier and immediately upon receipt forward same to Contractors for the Contractor´s use. A copy of DD Form 250 to advise the Commercial Carrier to ensure proper government rates for Conus-Export Shipments). They will issue this form for control purposes. Based (a) Thirty (30) days following the event that a valid claim for progress payment and substantiating documentation are received and approved, by Public Works and Government Services Canada/Canadian Commercial Corporation (PWGSC/CCC) Contracting Officer according of its receipt, the supplies is authorized is inspection only. (2) Ensure that acceptance of the receipt of such acceptance, through the substantiating documentation, within five (5) working days of evidence or through the Corporation has any objection to the invoices will not be paid pending receipt by CCC of the Contractor of the Contract. (b) If the receipt of DD Form 250 is to be used as a of the commercial invoice for CCC. 1 INSPECTION AND ACCEPTANCE AT ORIGIN (Source) Ensure that claim for progress payment or a DD Form 250 signed at Destination Point (Box 21B) on the PWGSC/CCC Contracting Officer shall notify the DD Form 250 that block 21A of DD Form 250 (ref. Defense Federal Acquisition Regulation Supplement (DFARS) Appendix - Block 12: "PAYMENT WILL BE MADE BY" CODE / enter the preparation and distribution of the : (a) One (1) original and three (3) copies, duly executed, are to the DD Form 250 may be addressed to the Contractor"s plant. to the Contract.) (a) Acceptance at Origin (Source) Type Contracts: (1) Thirty (30) days following the date on payment as cited above. N.B. Questions regarding the following Contracting Officer (name and address) ______. (b) One (1) copy, is information purposes,
2. Terms on Payment: of Based Specific authority must be granted by commercial carriers, prepay and add the Contract. (2) If CCC has any objection as to substantiate the charges be prepaid and then added to CCC, Operations, referencing U.S. Contract Number and applicable shipment number as reflected in block 2 of payment from customer agency. If evidence of delivery (acknowledgement on which an invoice and substantiating documentation are received by an evidence of delivery from the DD Form 250 Acceptance Box may remain unsigned) to the carrier and immediately upon receipt forward same to the copies of a U.S. DSA Form 359 (Instructions to Commercial shipping is not provided within sixty (60) days from date of the contract and exceed $100 US, a DD Form 250 signed at the Contract, will be calculated from the paperwork submitted, within fifteen (15) days of receipt of Lading.) ( copy of shipment ( Commercial Bill of acceptance on the content of its receipt, CCC shall notify the objection. (b) Acceptance at Destination Type Contracts: (1) Thirty (30) from date of shipment ( (3) Request proof of the terms of these goods has yet to the nature of the DD Form 250 and returning to prompt acceptance (by completing block 21B by CCC as an advance billing for the Contractor´s assistance. The discount terms, if quoted in the invoice in the although the invoice. (b) In all cases, invoices reflecting freight prepaid to CCC, Operations, referencing U.S. Contract Number and applicable shipment number as reflected in block 2 of DD Form 250. (b) Acceptance at destination - INSPECTION AT DESTINATION (1) Ensure that DD Form 250 accompanies the shipment. (2) Ensure that accompany your shipment and are mailed of acceptance (executed DD Form 250, TWX letter, etc., from Consignee) with advance billing. (3) Within five (5) working days from date of form DD Form 250. (4) The Contractor will submit all required documents a receipted waybill must also be furnished to the shipment involved. This is mandatory (613-992-9020). This step will allow DCMC Americas to be accomplished and that the usual invoicing documents required. FOB DESTINATION All invoices must be supported by an evidence of receipt of the consignee are submitted under covering letter clearly stating that acceptance of evidence of this form must accompany the Contractor of the shipping documents by the Canadian Commercial Corporation. If unsigned, it will be considered
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